Security Information
This conference is held at the ITAR & Military Critical Level. All attendees must meet the requirements below to attend.
Admission to the Conference
Admission to the Conference requires the following:
U.S. Government Issued Photo ID at Check-in
U.S. Government issued photo ID’s include a U.S. driver’s license, U.S. Passport, or U.S. Government/ Military Photo ID.
Proof you are a U.S. Person
You are required to provide proof that you are U.S. person each year you attend NT4D. A U.S. Person is a U.S. Citizen or a U.S. Green Card Holder. Acceptable forms of documentation include your passport, birth certificate, or a signed letter verifying US citizenship status on company letterhead from your security manager or HR representative for U.S. citizens and a U.S. issued Green Card for U.S. Green Card holders. Please remember, if you are providing your green card, you must bring your green card with you when you check in at registration.
Conference Badges
Conference badges will be provided to you on-site. In order to expedite check-in please upload a photo (head shot) of yourself on the registration page. Digital photos should be JPEGs saved at 150 dpi or more. You may have a photo badge taken on-site for $20.
Military Critical - DD 2345 (Applies to Non-government Only)
THE DD2345 APPLICATION PROCESSING TIME IS CURRENTLY TAKING ONE MONTH, SO DON’T DELAY! Military personnel, DoD, and NASA civilian employees are exempt from the DD 2345 certification requirements. All other attendees must submit their certification number or send a copy of their certified DD 2345 to Blue52 Productions LLC. Please submit this information on the registration page. The NT4D is ITAR restricted in accordance with DoD directive 5230.25, under the provisions of Public Law 98-94, “Department of Defense Authorization Act, 1984,” Section 1217, September 24, 1983. Only those certified under directive 5230.25 are eligible to obtain access to unclassified technical data with military or space applications in the possession of or under the control of the DoD.
Find Out if You Already Have a Current DD2345 Certification
To determine if your employer already has a certification on file that extends to all employees at your location, visit the website at http://www.dlis.dla.mil/jcp, contact the Joint Certification Office at 800-352-3572, or send an email to jcp-admin@dla.mil. If not certified, your company may apply for certification by completing the DD Form 2345. Please note, your company will first need to be registered at both the DUNS and Bradstreet website (http://www.dnb.com/, 888-347-0475) and the SAM website (System for Award Management – http://www.sam.gov, 866-606-8220) before applying for the DD2345. Please note: Every location of a company MUST have its own certification. For example, if your organization’s headquarters are in Alexandria, VA, but you work at an office in Denver, CO, your certified DD2345 MUST have the address for the Denver office. One certified DD2345 at the headquarters does not blanket all locations of an organization. University certification is by department and not University wide. The only exception is if the University’s Department of Research/Sponsored Programs or Security/Export Control office has a current DD2345 form – this will include everyone at that University. By regulation, the ITAR restricted Conference proceedings will be sent to the address on the DD 2345 and you will need to acquire the proceedings from them.
To apply for the DD2345 Certification
You will want to refer to the check list for guidance by visiting http://www.dlis.dla.mil/jcp/forms/Checklist.pdf. Be sure you download the most current application form, found at http://www.dlis.dla.mil/jcp. Click here for step by step instructions in filling out a form for organizational certification.
Notification of Certification
The Joint Certification Office will notify each company’s custodian by email if the company’s request for certification has been approved. Questions regarding the application approval process should be directed to the Joint Certification Office.
Organizational Vs. Individual Certification
It is best if you have a company/university DD2345 for attendance. However, if you must apply for an individual form, please click here for instructions. Please note, this is usually only applicable in the case where a University will not file this form on behalf of the individual(s) attending. Please note, an individual DD2345 form is only good for attendance, and expires at the conclusion of the conference. Please also note that the JCO will not process individual forms until approximately 2 weeks before the start of the conference. When filing as an individual, please email Sherry Johnson for tracking purposes.
If you have questions regarding the DD 2345 process you may contact Sherry Johnson at 937-554-4671.
